Set Aside Matters
Integrated Platform to track contract compliance & wage reporting
Contracts often include set asides. This defines portion of the contract award set aside for MBE, MWBE, SDVOB and Section 3 businesses. Depending on the contract, it may also require wage reporting in compliance with Davis Bacon Act. Set Aside Matters allows the agencies and vendors to track & maintain contract compliance with the set aside specifications and Davis Bacon wage reporting.
Features include
Contract Administration
1
Set Compliance Goals
Users can define the contract goals for each fiscal year where they can specific the planned contracts and the set aside goals for each contract.
2
Capture Contract Details
Users can capture details on the contract like contract type, classification, amount, term, set aside, renewal options, insurance requirements and manage awarded vendors.
3
Invite Awarded Vendors (Contractors)
Users can select awarded prime and sub contractors or invite new vendors, awarded under a given contract, to register as a user within the application.
4
Manage Outreach Events
Users can schedule and manage events to reach to vendor communities and get active registrations within the system. This allows agencies to access list of qualified vendors for future contracts.
5
Manage Wage Classifications
The system includes prevailing wage data and job classifications by state and counties. This includes details for standard and overtime pay rates.
6
Manage Vendor Payments
User can indicate payments made to prime contractor and view details on payment disbursement to sub contractors using the set aside agreements.
Vendor Portal
1
Vendor Registration & Profile
This includes functionality for users from the vendor company to register, complete & manage company profile.
2
Project Staff Management
Vendor company users can setup the project team. This includes selecting staff details, job classification, wage details, tax details and deductions etc.
3
Payroll Details
Vendor company users can provide details about completed payrolls. This includes selecting staff members included in the payroll.
4
Wage Reporting
Prime and sub contracted vendor company users can complete wage reporting using DOL specified forms. The PDF forms are pre-populated with contract, project, staff, wage and payroll information.
5
Manage Disbursements
Prime vendor company users can acknowledge payments made under a contract and initiate disbursement to sub contractors based on the set aside agreement for the contract.
About the application
The application is developed using Angular & Microsoft .NET Technology. Access is provided using a SaaS model. The production instance will be hosted within Microsoft Azure Government Cloud. The application has been tested for security compliance, high-volume performance, integration with agency user directory to support single sign on, and other integration options using web services.
Transparency
on contract and compliance between the agency and the contracted vendors.
Security
so that authenticated & authorized users can only access and manage authorized information.
Engagement
between agency and vendors to ensure compliance is made easy and effective.
Who is Set Aside Matters for?
The application is designed to be used by contract office within the agency and vendors that do business with the agency. It tracks compliance on multiple types of contracts that employ people working in different trades.
Some examples of Contracts for trades covered by Set Aside Matters include
Carpenters
Painters
Construction
Security
Maintenance
Technology
Frequently asked questions
How does access to Set Aside Matters work?
Agency users can access the application using Azure AD Integration or by signing up. Vendor company users can self register or be invited by the agency users.
What information is captured within Set Aside Matters?
The application tracks agency compliance goals, contract plans, awarded contracts, vendors, vendor staff, wage rates, payments, disbursements, payroll data and wage reporting.
What do you mean by integrated solution?
Set Aside Matters is designed to be used by the agency and the vendor staff. Information added within the agency portal is made available within the vendor portal and vice versa.
How does the implementation take?
The application comes built with functionality to track compliance. This include forms, workflow, rules and security. We implement any additional agency specific functionality as an extension to the out of the box application. Therefore the implementation is typically complete within 6 months from start.
What purpose does the application serve?
Contracts typically have set aside requirement whereby the interested vendors are encouraged to partner with companies that meet the set aside requirements. The application tracks compliance with set aside requirements of the contract. Therefore the prime and sub contractors are setup in the applications based on the contract. Thereafter as payments are released to the prime, our application tracks disbursements to the sub contracts in compliance with the contract. Finally, in cases where Davis Bacon wage reporting is required, the application supports this through fillable PDF forms and submission to DOL.
A Like Minded Software Product